Finance

The Department is responsible for managing the financial resources of the ministry in order to facilitate implementation of programmes. It shall also be responsible for the management of stores.

The Department performs the following specific functions

• Coordinate budget execution in order to ensure that all expenditures are within the approved estimates and in compliance with regulations;
• Monitor expenditure in order to ensure spending is in line with the budget and financial regulations;
• Prepare and submit financial management reports in order to comply with financial regulations and facilitate informed decision making;
• Develop and implement internal controls in order to enhance transparency and accountability in the utilisation of financial resources;
• Maintain expenditure and commitment ledgers in order to ensure that public funds are appropriately utilised;
• Process payroll in order to facilitate the payment of salaries and other payroll related matters;
• Collect and account for Government Revenues in order to safeguard public resources and support the budget;
• Account for assets in order to safeguard public property; and
• Prepare and submit annual audited accounts in order to facilitate decision making.

The Department is headed by a Director who shall be assisted by a Principal Accountant.

The Unit is responsible for managing the internal audit function in the Ministry  in order to enhance oversight in the management of public resources.

THE INTERNAL AUDIT UNIT PERFORMS THE FOLLOWING SPECIFIC FUNCTIONS

• Conduct audit assignments in order to provide assurance on internal controls and governance systems;
• Review risk management processes in the Ministry in order to ascertain their effectiveness;
• Provide Secretariat services to the Audit Committee in order to facilitate their operations;
• Monitor the implementation of internal and external audit recommendations in order to inform decision making;
• Maintain an internal audit database for easy retrieval of information; vi. Verify domestic arrears in the Ministry in order to provide assurance on the accuracy of information;
• Prepare and consolidate monthly, quarterly and annual reports for decision making;
• Provide advisory services to management and other stakeholders for informed decision making; and
• Conduct verification of stock and assets in order to provide checks and balances in the management of public stores.

The Unit is headed by a Chief Internal Auditor (L) who is assisted by two (2) Principal Internal Auditors (K).

The Unit is responsible for managing the internal audit function in the Ministryin order to enhance oversight in the management of public resources.

PROCUREMENT & SUPPLIES UNIT

The Unit is responsible for the procurement of works, goods and services in order to ensure attainment of value for money and efficient utilization of the Ministry’s resources.

THE UNIT PERFORMS THE FOLLOWING SPECIFIC FUNCTIONS

• Prepare and implement the Procurement Plan;
• Procure goods and services in order to ensure smooth operations of the Ministry;
• Prepare Solicitation contract documents;
• Manage contracts to ensure delivery of goods and services;
• Provide advice on procurement and contractual (goods/services) related matters;
• Prepare reports on procurement activities; and
• Provide Secretarial services to the Ministry’s Procurement Committee.